Position: Payroll Specialist (Direct Hire)
Location: Livermore, CA (On-site)
Schedule: Early start (6:00-7:00 AM typical; as early as 5:00 AM when needed)
Compensation: $85,000-$110,000 (DOE)

Overview

We are seeking a hands-on Payroll Specialist to join our clients team in a direct hire capacity. This role is ideal for someone who can roll up their sleeves, operate with urgency, and remain flexible to ensure payroll is processed accurately and on time-especially during critical periods.

Key Responsibilities

• Process payroll for hourly and salaried employees across a multi-state workforce
• Validate payroll inputs including timecards, pay rate changes, deductions, and earnings codes
• Manage regular and off-cycle payroll runs, including manual payments when necessary
• Handle calculations such as overtime, shift differentials, and other specialized pay structures
• Ensure compliance with all federal, state, and local payroll regulations
• Accurately apply union agreements and pay rules
• Perform payroll audits, reconciliations, and resolve discrepancies
• Maintain accurate payroll records and documentation
• Work within UKG (Kronos) and payroll systems to process and validate data
• Reconcile data between payroll and timekeeping systems
• Generate payroll reports, identify inconsistencies, and escalate issues appropriately
• Partner with HR and Finance to resolve payroll-related inquiries
• Provide responsive support to employees regarding payroll questions
• Contribute to process improvements and system enhancements

What We're Looking For

• Direct hire mindset: committed, reliable, and accountable
• Recent UKG experience required (must have used within the last 3 months)
• Multi-state payroll experience required (minimum of 10 states)
• Experience working in a union environment
• Strong payroll processing experience in a high-volume environment
• Advanced Excel skills (lookups, validations, reconciliations)
• Strong understanding of payroll compliance and regulations
• Detail-oriented with a high level of accuracy
• Ability to manage tight deadlines and adapt to changing priorities
• Willingness to work early hours and remain flexible, including starting as early as 5:00 AM when needed

What Sets You Apart

• You take ownership and proactively solve problems
• You are flexible and willing to put in extra time when payroll deadlines demand it
• You thrive in a fast-paced, team-oriented environment